We assume you already have good knowledge about outsourcing.  Even you might have planned to choose an offshore development partner and outsource some of your web development and related work, which will not affect your core competencies.

We are Macronimous, helped our customers to land at our services for years. By simplifying their search for a partner process, we increased our visibility. This article is based on that experience.

You must be aware that India could be the right place, where you can send our work to a web development company. You may certainly be interested in giving it a try. If this is the case you need to do much research on finding your vendor (the developer/designer/SEO professional etc) or partner (to whom you decide to outsource for a long time) and this article can help you to initiate the process.

Developing Initial contacts:

The initial contact is an important point, as a good start of a business relation, which is essential for the entire partnership. Visiting a web development company that is thousands of miles away may not be cost-effective, as one of the primary reasons why you outsource is, to reduce the cost of development.

So you need to discuss project and contract details through Emails only. However, as it depends entirely on the customer’s wish, it can be done via communication channels as well if direct contact is possible for some reason. The most important thing about the initial contact is to define the responsibilities for both you and the Vendor. This kind of approach will help you and the initial trust is needed to move towards the next step.

Raising Initial Questions:

You can send a set of questions to the development team and ask them to answer. The following is some of the essential questions for which you would need the answers.

  1. What is the Industry expertise level?
  2. Technical expertise?
  3.  Samples for Consultant quality.
  4. What is the Methodology?
  5. Do they have Knowledge management?
  6. How do they do Knowledge transfer?
  7. Necessary Cultural integration.
  8. What is the Availability
  9. What is the pricing?
  10. Reference projects or case studies.
  11. Local and offshore talents and their ratio.
  12. Percentage of business from new application development vs. maintenance/ support outsourcing
  13. What is the developer’s process maturity?
  14. What type of quality assessments/ certifications are done?
  15. Do they have Soft skills training and what’s is the team’s individual
    skill sets?

Preparing RFQ’s and Agreements:

Define and write your requirements. Expect a rough (or “ballpark”) estimate from the developer. You can match your budget and you can use the Quote from the developer to find how they understand the requirement. Also if you find similar or related projects that can add some value in finalizing your partner.

Here is how to connect with the sales team with a detailed RFQ.

Selecting the right Technology

Technology is a key player in any outsourcing relationship, so ensuring the caliber needed for any project and the reliability, flexibility, and scalability that you need. Try to find your potential offshore developer with their client references and make a site visit to at least one current client if possible. It’s important to take the time to talk to the people who are using the technology now.

Initiating the First Trial:

When you find some people and built the initial relationship you can try with a sample or pilot project: this can be a small, non-critical task meant for testing the experience level of our programmers. Invariably,
the sample project needed to be complex enough to give the customer a clear idea of the performance level of our programmers. Many web developers may not show full efforts if the pilot project is a mock-up one, or an unpaid job. But you can always discuss with them, as the cost of development should be low, and the offshore development company needs to develop this project below the cost allotted. You can give them a budget too. In this way, you can evaluate an offshore developer’s ability. skills, and trustworthy ness by spending less cost.

Understanding the Initial procedures:

The first thing is establishing the communication channels (Email, Phone, Zoom/Meet calls, or others) in order to keep the customer informed regularly. After receiving the project specifications, both parties must approve the time schedule, and a dedicated project manager will be assigned to be permanently in contact with the customer. The project manager will be in charge of the project during the development stage until final delivery, she/he will clear up the problems (if any) and she/he will make sure that the project will meet the deadline successfully. If the project requires a more complex approach, it’s recommended to divide it into phases and milestones, so that you can monitor each step and make changes, if necessary.

Keeping up the Project stages:

This is the point where real work begins: the project manager has to be there to handle the coordination between the programming teams, sends daily reports, clear the problems, and make sure that everything is going on just smoothly, according to schedules. During the final stages of the team should have proper testing and QA procedures? You can ask this question,

  1. Does offshore web development or mobile development company have a Quality policy?
  2. Is Testing, an integral part of the development and also a separate stage at the last stage of the project?
  3. Do they have a bug Fixing system? Do they have a tracking system, which will always have the track of bugs and fixes?

Attaining the final delivery:

At this point, the final version of the product is delivered to the client. The developer will deliver all source codes, well documented in English. The project is considered finished,  only after the customer approves the product quality.

The above-mentioned can help you to find your offshore development partner. Along with these steps you should also need to prepare for the risks involved in outsourcing your web development work.

There are certain issues you may face during the finding stages of your offshore development partner, But this is now almost ignorable in this improved IT era, where a country like India already overcame and doing a major play in offshore development.

  • Cultural differences/clash.
  • Language barriers: Now European languages are a barrier in Asia. However, English is widely spoken and written.
  • Location/Distance of the vendor.
  • Time zone differences (can be a plus or minus).
  • Political instability.
  • Telecommunications infrastructure.
  • General country infrastructure.
  • Management challenges.

Ensuring Trust:

Finding the ways to improve mutual Trust is the top among any initiatives and a key ingredient to choose your offshore development partner. This does not need much explanation.

Choosing your offshore outsourcing partner means performing due diligence, and articulating a vision of how they can best contribute to the success of your business. Once you’ve chosen your partner, trust, establishing clear and realistic expectations and effective channels of communication, as well as integrating your outsourcer into your organizational structure will help to ensure that you get the highest return on your investment.

Read this article on risk understanding. Write us if you have any questions on this topic.